The Business HQ for
Contract Auction
Professionals
Running the auction circuit means managing jobs across states, tracking every mile and expense, keeping licenses current, and making sure tax time doesn't wreck you. AuctionBuddie handles all of it.
You Know the Struggle
Contract auction life is hectic. AuctionBuddie was built to solve the real problems you face every week.
Juggling jobs across multiple states with different license requirements
Unified license dashboard with state-by-state compliance tracking and renewal alerts
Losing receipts and scrambling at tax time
Capture receipts on the go, automatically categorized to Schedule C lines
Forgetting to log miles between venues and hotels
Quick mileage entry with job linking and IRS-rate auto-calculation
Chasing clients for payment and not knowing who owes what
Professional invoicing with status tracking and overdue reminders
Manually sorting income and expenses for your accountant
One-click CPA-ready reports with full year summaries and export tools
Built for the Auction Circuit
Every module was designed around how contract auction professionals actually work.
Job Management
Track every auction job — dates, venues, roles, income types, and payment status. See your full schedule at a glance.
Smart Email Forwarding
Forward travel confirmations and receipts via email — AI auto-extracts and categorizes data into your system instantly.
Expense Tracking
Capture every business expense with receipt uploads, AI auto-categorization to IRS Schedule C, and split-job allocations.
Mileage Logs
Log business miles with purpose, round-trip detection, and automatic IRS rate deduction calculations.
Travel Management
Auto-capture flights, hotels, rental cars, and travel expenses. Track rewards points and flag reimbursable items.
License & CEU Tracking
Monitor licenses across all 50 states with renewal deadlines, bond requirements, CEU tracking, and reciprocity guides.
Professional Invoicing
Generate and send invoices with service fees and expense breakdowns. Track payment status and automate reminders.
Advanced Analytics & Reports
Schedule C reports, monthly trends, vendor analysis, and job profitability — exportable as PDF or Excel for your CPA.
Vendor CRM
Manage auction houses with W-9 status, 1099 tracking, payment history, and default rate profiles.
Smart Calendar
Visualize jobs and personal events together with Google Calendar sync. See conflicts and upcoming deadlines.
Business Intelligence
Revenue trends, top performing clients, income by state, auction type analysis, and profit margin tracking.
Secure Document Vault
Store licenses, certificates, contracts, W-9s, 1099s, and receipts with shareable secure links for clients.
Recurring Expenses & Jobs
Auto-track subscriptions, memberships, and recurring business costs. Set up jobs that repeat monthly or seasonally.
How It Works
From the auction barn to tax filing — AuctionBuddie handles every step.
Add Your Jobs
Log each auction gig with date, client, location, rate type, and roles. Import from your calendar or add on the go.
Track as You Go
Capture expenses, mileage, travel, and CEUs in real time — right from your phone at the venue.
Invoice Your Clients
Generate professional invoices with service fees and reimbursable items broken out cleanly.
Export at Tax Time
Pull a complete Schedule C report and hand it to your CPA — audit-ready, organized, and stress-free.
Tax Season
Made Simple
Every expense, mile, and income entry you make throughout the year becomes a one-click CPA-ready report. No more spreadsheets. No more panic.
- IRS Schedule C aligned expense categories
- Current IRS mileage rate auto-applied
- Quarterly estimated tax summaries
- Export to Excel or PDF for your accountant
- Receipt storage for audit-ready records
- Donated services & 501(c)(3) tracking
Sample Annual Summary
Gross Auction Income
42 jobs completed
$127,450
Total Deductible Expenses
Schedule C line items
$18,340
Mileage Deduction
8,120 miles @ IRS rate
$4,872
Travel & Per Diem
Hotels, flights, meals
$6,200
Net Taxable Profit
Ready for Schedule C
$98,038
Active
247d remaining
Active
183d remaining
Renew Soon
28d remaining
Active
312d remaining
CEU Due
45d remaining
Active
156d remaining
Stay Licensed
Across Every State
Working multiple states means juggling multiple license expiration dates, continuing education requirements, and bond renewals. AuctionBuddie keeps it all straight so you don't have to.
- Renewal alerts 90, 60, and 30 days out
- CEU hour tracking per state requirement
- Bond expiration monitoring
- Reciprocity information for all 50 states
- License document storage and sharing
"Finally a tool that understands what it means to work 3 states in a week. The mileage log alone saves me hours every month, and my CPA is thrilled with the Schedule C export."
— Beta Tester, Contract Auctioneer & Ringman (TX/TN/GA)
One Plan. Everything Included.
Start with a free 30-day trial — no credit card required.
AuctionBuddie Pro
Everything you need to run your auction business.
No credit card required to start
- Unlimited job tracking
- Expense & mileage logging
- Invoice generation & sharing
- License & CEU management
- Calendar & scheduling
- Tax reports & analytics
- Travel & rewards tracking
- Recurring jobs automation
- CPA-ready Schedule C export
- Receipt & document vault
Join the Beta — Shape the Product
We're looking for contract auction professionals to test AuctionBuddie and give real-world feedback. Early testers get priority access and lifetime founding member pricing.
Already have an account?
Common Questions
Ready to Stop Managing Chaos
and Start Running a Business?
Join the auction professionals already using AuctionBuddie to take control of their income, expenses, and compliance — all in one place.